HIPAA Privacy Statement

At HoneyBeNatural LLC, your privacy and confidentiality are of the utmost importance. As a Licensed Professional Counselor (LPC), I comply with the Health Insurance Portability and Accountability Act (HIPAA) to ensure that all personal health information (PHI) you share with me is kept secure and private.

What This Means for You:

  • Your therapy records, health information, and all identifying details are protected under federal law.

  • Information you share during counseling sessions is kept confidential and is not disclosed without your written permission, except in cases required by law (such as risk of harm to self or others, abuse, or court order).

  • Secure systems are used to store and transmit any electronic records, intake forms, and communications related to your care.

Your Rights Under HIPAA:

  • You have the right to request copies of your records.

  • You may ask for corrections to be made to your health information.

  • You can request a list of any disclosures made of your health information.

  • You have the right to file a complaint if you believe your privacy rights have been violated.

Digital Communications Notice: While I take steps to ensure all communications are secure, please be aware that email and online contact forms may not be fully secure. For confidential matters, we recommend using our secure client portal or contacting us directly by phone.

If you have questions about our privacy practices or how your information is handled, please feel free to contact me at honeybenatural@gmail.com or 214.444.3563.

Updated: April 2025

HoneyBeNatural LLC Privacy and Security Policy
Effective Date: 4/23/25

At HoneyBeNatural LLC, we are committed to maintaining the confidentiality, integrity, and availability of all sensitive information we collect or store, especially in accordance with our responsibilities as a wellness and therapy service provider. This policy outlines our practices concerning data protection, privacy, and system security.

1. Information Collection & Purpose

We collect only the information necessary to provide high-quality wellness, therapy, and community services. This may include:

  • Client names, contact information, and emergency contacts

  • Health and wellness data

  • Payment and scheduling information

  • Intake and consent forms

  • Employee or subcontractor information for HR/payroll purposes

2. Confidentiality & Data Protection

  • All client data is stored securely and is only accessible to authorized staff with a need-to-know basis.

  • We comply with HIPAA and relevant state privacy laws to ensure proper handling of Protected Health Information (PHI).

  • Contractors and partners are required to sign confidentiality agreements.

3. Access Controls

  • Access to client records, employee files, and proprietary tools is restricted by role-based permissions.

  • All users are assigned unique logins and are required to use secure passwords.

  • Systems are monitored for unauthorized access and unusual activity.

4. System & Network Security

  • We use encrypted platforms and services for data collection, invoicing, scheduling, and storage (e.g., HIPAA-compliant tools, secure email, encrypted storage).

  • Firewalls and antivirus tools are in place to prevent external threats.

  • Regular updates and patches are applied to software and systems.

5. Data Retention & Disposal

  • Records are retained in accordance with state and federal guidelines.

  • When no longer needed, data is destroyed using secure deletion practices.

  • Paper records, if any, are stored in locked file cabinets and shredded when disposed.

6. Training & Oversight

  • All staff and contractors are trained annually on data privacy, HIPAA, and cybersecurity protocols.

  • Breach or incident response plans are in place to handle data compromise.

7. Client Rights

  • Clients have the right to access their records, request corrections, or revoke consent for data sharing at any time.

  • We do not share, sell, or distribute personal data without explicit consent, except where required by law.

8. Website & Communication Security

  • All communication through our website or email is encrypted via SSL.

  • Online forms for contact, registration, or consent use secure, HIPAA-compliant platforms.

  • Clients are encouraged to avoid submitting sensitive data through unencrypted channels.

9. Third-Party Tools & Vendors

  • We vet all vendors for HIPAA compliance and data handling practices.

  • Business Associate Agreements (BAAs) are in place when required.

Contact Us
For any privacy or security questions, please contact us at:
📧 honeybenatural@gmail.com
📞 214-444-3563